Evaluation Process

To all the contractors out there, have you ever wondering what going to happen with your proposal submission.

It all depends on the tendering process strategy. If they need your proposal been submitted in two ways, commercial and non-commercial, technical and commercial submission or price and un-price, it’s all really depend to the company to decide what they want to called it, so you are submitted your proposal base on two tier evaluation.

What are two tier evaluations?

Two tier evaluations meaning that evaluation on the technical submission first then follow by commercial evaluation.

Technical Evaluation

Base on the criteria set even before ITB has been issued out, evaluator team members will evaluate technical submission (meaning open only technical envelop) and compare to the company criteria. The result will be base on colour band which are red (reject), yellow (accept with minor concern) and green (acceptable as per criteria).

During the evaluation, if the evaluation team fell that the submission is not completed or there is any minor concern or to clarify with bidder on any matter, the evaluation team will issue out Technical Clarification (TC). As an example

 

Example of TC question;

“Bidder is required to comply with the payment terms of TT45 days after receipt of supplier’s undisputed invoice.

Failure to adhere to this requirement WILL RENDER Bidder’s submission to be DISQUALIFIED.

Bidder to confirm compliance and provide cost impact, if any.”

As evaluation team satisfy will all the response on TC from bidder then they will prepare Technical Evaluation Report (TER) to be presented to the relevant committee.

Commercial Evaluation

Commercial evaluation can only be done on the bidder which technically acceptance. This is also subject to the relevant tendering committee endorsement.  We are not allowed to open submission by bidder which technically not acceptable. Commercial evaluation normally only discussed on the commercial offer by the bidder.  Again, evaluation team will then present the Technical Commercial Evaluation and Award Recommendation (TCEAR) to the committee.